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Privacy Policy

Effective date: 9 October 2026

1. Introduction#

Agentica Sp. z o.o. (“Agentica”, “we”, “us”, or “our”) respects your privacy and is committed to protecting your personal data. This Privacy Policy explains how we collect, use, store, share, and protect personal data when you visit https://agentica.studio (the “Website”), contact us, book a meeting, or otherwise interact with us in connection with our business.

We process personal data in accordance with the EU General Data Protection Regulation (Regulation (EU) 2016/679, “GDPR”) and applicable Polish data protection legislation.

2. Data Controller#

The controller responsible for your personal data is Agentica Spółka z ograniczoną odpowiedzialnością.

You may contact us regarding any questions or requests concerning your personal data.

3. Personal Data We Collect#

Depending on how you interact with us, we may process the following categories of personal data.

Information you provide directly

  • Name and surname
  • Business email address
  • Telephone number
  • Company name, job title, and professional affiliation
  • Information included in correspondence, meeting requests, or business inquiries
  • Any additional information you voluntarily share

Information collected when you use our Website

  • IP address
  • Browser type, operating system, and device information
  • Pages visited and approximate access times
  • Referring website addresses
  • Technical logs and security information
  • Cookie identifiers and analytics information, where applicable

Meeting and business communication data

  • Appointment details and scheduling preferences
  • Information submitted through third-party booking tools
  • Business correspondence and follow-up communications

Please avoid providing sensitive personal data unless specifically requested and necessary for an agreed purpose.

We process personal data for the following purposes, under the corresponding GDPR legal bases:

  • Responding to inquiries and communications: Article 6(1)(f), legitimate interests
  • Taking pre-contractual steps requested by you as an individual: Article 6(1)(b)
  • Managing business relationships and client communications: Article 6(1)(f), legitimate interests
  • Performing contractual obligations involving individuals: Article 6(1)(b)
  • Maintaining Website functionality and security: Article 6(1)(f), legitimate interests
  • Analytics involving non-essential cookies: Article 6(1)(a), consent, where applicable
  • Marketing communications: Article 6(1)(a), consent, or another basis permitted by applicable law
  • Complying with legal obligations: Article 6(1)(c)
  • Establishing, exercising, or defending legal claims: Article 6(1)(f), legitimate interests

Our legitimate interests include communicating with prospective and existing clients, developing our business, protecting our systems, maintaining records, and ensuring effective Website operation.

Where processing is based on consent, you may withdraw consent at any time without affecting earlier lawful processing.

5. Cookies and Similar Technologies#

Our Website may use cookies and comparable technologies to ensure its operation, improve performance, and understand how visitors interact with our content.

  • Essential cookies: necessary for the Website to function correctly and securely.
  • Analytics cookies: used to understand traffic, usage patterns, and performance.
  • Preference cookies: used to remember settings or preferences.
  • Marketing cookies: used to measure campaigns or support advertising, if implemented.

Non-essential cookies and similar technologies will be used only where the required consent has been obtained. Where applicable, you can manage or withdraw consent through the Website’s cookie preferences mechanism and through browser settings.

Details of non-essential technologies actually used, their providers, purposes, and storage periods should be made available through the Website’s cookie preferences interface or an accompanying cookie declaration.

6. Sharing Personal Data#

We may disclose personal data to trusted service providers where reasonably necessary, including:

  • Website hosting and infrastructure providers
  • Email and communication platforms
  • Scheduling and calendar providers
  • Analytics services
  • CRM and productivity platforms
  • IT security and technical support providers
  • Professional advisers

Our Website may link to third-party services, including Google Calendar for meeting scheduling. When you use these services, the provider may process information under its own privacy policy.

Where service providers process personal data on our behalf, we take appropriate steps to ensure compliance with applicable data protection obligations. We may disclose information when legally required or necessary to establish, exercise, or defend legal claims.

We do not sell personal data.

7. International Data Transfers#

Some providers may process personal data outside the European Economic Area (EEA). Where required, we ensure an appropriate transfer mechanism, such as a European Commission adequacy decision, Standard Contractual Clauses, or another legally permitted safeguard or derogation.

You may request information about applicable safeguards by contacting us.

8. Data Retention#

We retain personal data only for as long as reasonably necessary for the stated purposes, subject to legal requirements:

  • Business inquiries and correspondence: for handling the inquiry and legitimate business follow-up, taking account of objections or deletion requests.
  • Contractual and client information: during the relationship and applicable statutory or limitation periods.
  • Accounting and legally required records: for periods established by applicable law.
  • Technical and security information: as needed to protect security, investigate incidents, and protect legitimate interests.
  • Consent-based processing: until withdrawal or the end of the purpose, subject to lawful retention obligations.

We periodically review retention needs and delete or anonymize data when no longer required.

9. Your Rights#

Subject to applicable GDPR conditions, you may:

  • Request access to your personal data
  • Request rectification of your personal data
  • Request erasure of your personal data
  • Request restriction of processing
  • Request data portability
  • Object to processing based on legitimate interests
  • Withdraw consent at any time, where consent is the legal basis

To exercise these rights, contact privacy@agentica.studio.

You may also lodge a complaint with the President of the Personal Data Protection Office (Prezes Urzędu Ochrony Danych Osobowych), Poland: https://uodo.gov.pl.

10. Data Security#

We implement appropriate technical and organizational safeguards designed to protect personal data against unauthorized access, alteration, disclosure, loss, or destruction, based on processing risks.

No electronic transmission or storage method can guarantee absolute security.

11. Automated Decision-Making#

We do not use personal data collected through the Website to make solely automated decisions that produce legal or similarly significant effects on individuals within the meaning of Article 22 GDPR.

Separately contracted AI solutions are governed by applicable contractual and data protection arrangements.

The Website may contain links to third-party websites and services. We are not responsible for their privacy practices and encourage visitors to read their privacy notices.

13. Providing Personal Data#

Providing data when contacting us or requesting a meeting is generally voluntary; certain contact details may be needed to respond. Technical information may be processed automatically to operate and secure the Website.

14. Changes to This Privacy Policy#

We may update this Policy to reflect changes in our business, Website, legal duties, or processing practices. Updates will be posted with a revised effective date. Additional notice or renewed consent will be obtained where legally required.

15. Contact#

Agentica Sp. z o.o.
ul. Twarda 18, 00-105 Warsaw, Poland